Session/Speaker Guidelines

The conference is adhering to a one-talk-per-speaker rule. The only exceptions are plenary, semi-plenary, and Best Paper Prize finalist speakers, who are each allowed to give at most one other talk in a parallel session.

Technology for Talks

Every room for the plenary talks, semi-plenary talks, parallel sessions, special sessions, etc. is equipped with the following:

  • lectern
  • computer
  • screen
  • projector
  • HDMI connection for laptop
  • power outlet (near lectern)

Each room might have the following as well, but these are not guaranteed:

  • white board with markers
  • chalk board with chalk
  • VGA connection for laptop
  • VGA (or other)-to-HDMI adaptor
  • laser pointer

Instructions for Speakers

We recommend that speakers for parallel and special sessions bring their presentation slides on a USB drive and that they are transferred to the in-room computer at least 5-10 minutes before the start of the session. If a speaker plans not to use the in-room computer and plans to connect a laptop instead, then we recommend testing the connection and entire presentation at least 10-15 minutes before the start of the session.

Each presentation should adhere to the following time restrictions:

  • plenary and semi-plenary talks: 50 minute presentation + 10 minutes for Q&A
  • parallel session talks: 23 minute presentations + 3 minutes for Q&A
  • Best Paper session talks: 17 minute presentations + 3 minutes for Q&A
  • Best Poster session talks (for judges): 2 minute presentations
  • AIMMS/MOPTA Modeling Competition session talks: 20 minute presentations + 6 minutes for Q&A

Instructions for Session Chairs

  • Arrive at the session at least 10 minutes before the start time.
  • Familiarize yourself with the in-room technology to be able to assist with any issues.
  • Contact a student volunteer in the event of a significant issue.
  • Ensure that the session runs on time with speakers adhering to the time restrictions above.
  • Adhere to the schedule in the program; if a speaker fails to appear, then advice the audience to wait or leave and return later for the subsequent talks, rather than advancing immediately to the next speaker.